8 Tips for Easy Office Relocation

Are you getting ready to move offices? Whether it’s a home office or traditional office space, relocating and moving your devices can be a headache. There’s a lot of equipment to keep track of and store safely to ensure it’s delivered to the new location in good condition.

We’ve helped many people with the process of relocating office spaces, so we wanted to give you some tips to make the office relocation process as easy as possible. We hope you find it valuable for your next office move!

1. Backup Your Data

You want to make sure all your data is backed up before moving. You may not realize how long it’s been since your data has been transferred if it doesn’t do it automatically. Take the extra time to ensure your data is somewhere safe that you can access from any device. It gives you peace of mind knowing if something happens to your device during the move, your data is still accessible.

2. Clean Your Office

Now is the perfect time to get rid of old files and documents you no longer need. Start your new office with a clean slate! Plus, it saves you the additional hassle of moving things you won’t use. Here are some things you should consider disposing of before moving:

  • Old files and papers
  • Furniture
  • Office supplies
  • Promotion materials
  • Broken or unused devices

Get rid of anything that is expired or outdated. You won’t need it! 

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3. Hire a Moving Company

Your office materials are likely expensive and critical to the operation of your business. They need to be delivered to your new office location safely. A moving company is an expert at transferring fragile technology; they may even help you pack it safely. It’s worth investing in a professional moving company rather than risk damaging your office supplies.

You should also consider hiring a tech expert to help you break down your computer, printer, and other technology. They will also help you set it back up at the new location. Hiring an expert gives you a sense of ease knowing your equipment is safely packed. 

4. Bubble Wrap Devices

Bubble wrap all fragile equipment, like monitors, printers, and laptops. Moving opens up more opportunities for the devices to be damaged. Bubble wrap is an extra layer of protection to safely move your equipment.

5. Inform Clients

Give your clients a heads-up before you move. If you have an office that clients come to, give them an even bigger notice and several notices. You don’t want people to show up at your old office! 

As mentioned earlier, your work or response time may be impacted by the move. Although, the goal is for that to be as little as possible! Let clients know when they can expect you to be back to fully operational and how they can reach you in case of an emergency.

You may also need to inform contractors or other business partners before moving. It’s better to be transparent about your move with everyone who could be impacted. Give yourself, employees, and clients time to adjust to the change post-move, too.

easy tips for office relocation

6. Label

Label every box! This helps the moving company know if there are fragile materials in a box and clarifies where it needs to be in the new office space. It makes the unpacking process much quicker, too. You might not be the person unpacking that box. Labeling makes it clear what’s inside and where it needs to go. Small details like this save you time in the long run.

7. Plan Early

Moving always takes longer than you think. Ideally, you should start planning your move 4-6 months before you want to move. Give yourself time to iron out the details and plan for future needs. You don’t have time for the move to take up all your working hours. Tell employees and movers the plan so it’s clear what needs to happen to have a smooth move.

You should also map out where your equipment will be located within the office. Take some measurements and make sure everything will fit before you move in. You don’t want to go through the effort of moving only to have your equipment not work in the new office space!

8. Update Your Address

Don’t forget to update your address! Let suppliers, clients, and customers know where your new office will be and how to get in touch with you during the move. These are the places you may need to update your address:

  • Website
  • Google My Business listing
  • Business cards
  • Social media
  • Email signature
  • Legal documents
  • Contracts, billing, and invoices
  • Bank

Moving doesn’t have to be a pain! We hope these office relocation tips gave you some new things to think about before your move. If you need any assistance setting up your devices once you’re in your new office, let us know! We’d be happy to help get you dialed in to resume working as soon as possible.

About Tindall Tech

At Tindall Tech, we provide IT consulting, maintenance, and repair to clients nationwide. We provide onsite (in-person) support in Kansas City, Raymore, Lees Summit, Belton, Raytown, and surrounding areas. We’re not just here to fix your tech problems – we want to help you solve your tech problems! We have experienced IT professionals with a history of success in Healthcare IT and Corporate America. We now specialize in serving Small Businesses looking for dependable, affordable, effective, and knowledgeable IT services. You can expect to receive quality service from our dedicated and talented team of IT experts.

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